Enrolment copilot
Extracts participant and company details from an emailed enrolment and attaches them to an edition.
What it never does on its own
Never confirms a place to a participant. It prepares the entry, the coordinator approves.
– TRAINING COMPANIES AND TRAINERS
Training panel and copilot for training companies and trainers
A trainer wants to teach and is drowning in enrolments, spreadsheets and funding paperwork.
The solution gathers participants, dates and paperwork in one place, and handling public funding stops being a separate job on every course.
What eats time today
- Enrolments arrive by email and get retyped into a spreadsheet by hand.
- Before a course somebody sends materials one participant at a time.
- Funding paperwork is gathered after the fact, from three different places.
What we build
Order first, AI later. This is a rollout done in stages, not a list of features to buy at once.
- Participants, dates and documents sit in one place
- An enrolment no longer needs retyping from email into a spreadsheet
- The participant gets their own space with materials and the certificate
- Settlement paperwork is created as you go, not after the fact
- Trainer availability is visible before dates collide
Where AI comes in
AI takes over the tedious paperwork around courses and enrolment rounds.
Funding paperwork guard
Shows which document is missing to settle which edition.
What it never does on its own
Does not file an application and does not send documents to the awarding body. It points out gaps.
Group fill forecast
Shows which dates will not fill at the current enrolment rate.
What it never does on its own
Does not cancel a date and does not move participants.
What this replaces
- a participant spreadsheet retyped from email
- sending materials to each participant one by one
- gathering settlement paperwork after the course has ended
- a trainer calendar kept by one person
Result
What remains is the thing people came for, the training itself. Settlement paperwork is created as you go, so handling public funding stops being a separate job.
What the company gains
- The trainer prepares the course instead of minding paperwork
- A publicly funded enrolment round stops being a reason to let a client go
- The next edition starts without rebuilding everything from scratch
- The participant gets materials and a certificate without having to ask
Public funding
National Training Fund up to 80%, PARP and BUR up to 70%
A rollout and team training usually qualify for public funding. We help with the application paperwork, but the awarding body decides.
Let us map your process
We start with process mapping. After it you know what to build and in what order, and you decide whether we continue.
Let us map your process →